Archives and Document Management Professional ( Luxembourg )

IRIS is looking for candidates to strenghten the document management team of the European Investment Bank (EIB) in Luxembourg.

JOB DESCRIPTION :

You will actively, participate, contribute or lead in several of the following processes, activities and initiatives:

• Management of Taxonomy, document nomenclature, metadata set, access rights / permissions and location of records in the activity-based file plan of EDRM - GED System;
• Management of IT projects entailing document management automations to ensure automated e-archiving of EIB records. This includes analysis and functional requirement specifications writing;
• Management of Users and Groups in EDRM - GED System;
• Delivery of presentations on policy concepts in own domain (Information management, file plan, metadata, confidentiality, permission model etc…)
• Delivery of hands-on trainings of the usage of EDRM - GED System combined with e-archiving and document management best practices;
• Promotion and communication to broad range of public (network to end-user, team leader) using broad range of channels (Intranet articles, Newsletter, FAQs, videos, internal Governance documentation, requirement specifications…);
• Provision of Document Management Support and Advice at large;
• Assistance in the coordination and the implementation of Information Classification Policy in close cooperation with the business and peer stakeholders.

REQUIREMENTS : 

Minimum Qualifications:

• University Degree in Information, Archives or Document Management (BAC +5) 

Experiences:

• Archiving, information or document management experience in a corporate information service;
• Usage of document management systems for records identification, registration, filing, storage, retention, preservation and conservation;
• Usage of e-archiving, records management and document management standards practices (ISO 15489 or equivalent, MOREQ) and related procedures;
• Usage of Dublin Core or any metadata system;
• Knowledge of ISO 23081 Metadata for records;
• Experience in writing (ex: procedures, working instructions, newsletters, news articles end-user awareness documentation in own domain etc…);
• Experience ISO 30303 Management systems for records would be an advantage

Linguistic and other IT skills

• Fluent in English or French
• Have a sufficient command of the other one to be able to work in both languages interchangeably (knowledge of any other EU language is welcome)
• Usage of the following standard software tools: Microsoft Office suite: Word, Excel, Outlook and Adobe.
• Experience with video or e-learning (ex: Cantasia etc…) is an advantage;
• Basis of an EDRM system (ex: ideally Content Server or any other e.g. Documentum…; basics of SharePoint would also be of advantage);

Competencies:

• Strong sense of responsibility, initiative, integrity and commitment
• Strong analytical skills
• Very good interpersonal and communication skills
• Good service and Customer Orientation
• Ability to write in a structured concise way
• Ability to organize and prioritize workload
• Ability to work reliably and accurately (attention to details)
• Ability to present and train
• Ability to work in a multicultural environment
• Flexibility and adaptability
• Willing to learn further and to share.

OFFER : 

Real career possibilities in a fascinating IT sector, a constantly growing dynamic company and a well-established international track record.

We can offer you a competitive salary package (including meal vouchers, hospital insurances, pension insurance plan, etc.).

INFORMATION : 

François-Xavier Jean +32 10 48 74 91  francois-xavier.jean@iriscorporate.com